DURBAN ORIENTEERING CLUB

 

CONSTITUTION

 

 

1.     NAME

The name of the Club shall be DURBAN ORIENTEERING CLUB (“the Club”). Its shortened name shall be DOC.

 

2.     AIMS AND OBJECTIVES

The general purpose of the Club shall be the promotion of the sport of Orienteering, mainly in the area of KwaZulu-Natal, under the rules and guidance of the South African Orienteering Federation, and for the benefit of the Club’s members.

   

3.     WAYS AND MEANS OF ACHIEVING OBJECTIVES

The aims and objectives of the Club may be achieved by:

(a) its affiliation to the South African Orienteering Federation;

(b) co-operating with other orienteering clubs and bodies;

(c) by making maps of appropriate orienteering areas;

(d) by organizing and presenting orienteering events, including competitive, training, development and social events;

(e) by raising funds, whether through Club membership fees, event entry fees or otherwise, and applying them for the acquiring of suitable equipment, for defraying the expenses of the Club, for the promotion of orienteering and for the benefit of the members as members of an orienteering Club. To these ends, the Club shall be entitled to own property and to operate an appropriate bank account.

 

4.     ORGANIZATION OF THE CLUB

The main constituent bodies of the Club shall be:

(a) the General Meeting;

(b) the Club Committee

 

 

5. GENERAL MEETINGS

(a) Annual General Meetings of members of the club shall be held once every year, on a date to be fixed by the Club Committee but with no more than fifteen months between any two such meetings.

(b) Special General Meetings may be called by the Club Committee when it so decides, and shall be called upon receipt of written requests signed by at least six members.

(c) Members shall be given no less than twenty-one days’ written notice of a general meeting. Such notice may be validly given electronically by way of e-mail and if appropriate the Club’s official website.

(d) Every paid-up member of the Club in good standing shall be entitled to attend and to vote at any general meeting.

(e) The quorum for any general meeting shall be 5 members or 10% of paid up members, whichever is the larger number.

(f) The Chairman of the Club Committee shall also be the chairman of a general meeting. In his or her absence, the members present shall elect a chairman for that meeting.

(g) The Annual General Meeting shall receive an annual report of the Chairman of the Club Committee relating to the affairs of the Club, as well as a report on the financial position of the Club.

(h) The Annual General Meeting shall elect the office bearers to constitute the Club Committee until the next Annual General Meeting.

(i) A general meeting may, subject to Clause 7, consider proposed amendments to the Club’s Constitution of which not less than twenty-one days’ notice has been given to members.

 

6.     CLUB COMMITTEE

(a) The day-to-day running of the affairs of the Club shall be vested in and undertaken by the Club Committee. This shall include the approval or rejection of applications for membership of the Club, as well as the setting of Club membership fees, and the raising and disbursement of funds in accordance with Clause 3(e).

(b) The Club Committee shall consist of a Chairman, Treasurer, Secretary (who shall take and keep minutes of all Committee and general meetings). Additional positions can be added to the committee as deemed necessary as the number of  club members increases. The Committee shall be elected at the Annual General Meeting, to hold office until the next such meeting. However, the Club Committee shall have the power to make appointments to that Committee to fill casual vacancies, and shall also have the power to co-opt additional members to the Committee should it so decide.

(c) The Club Committee shall meet as often as it deems necessary. Meetings may be called on the initiative of the Chairman, or at the request of any two committee members. Where possible an agenda should be circularized at least three days before a meeting.

(d) Minutes of the previous club meeting are to be circulated at least 3 days before a committee meeting and are to be either approved or rejected by committee vote.

(e) The quorum for any Club Committee meeting shall be 3 members of the Committee.

(f) Each member of the Club Committee shall have one vote, and the Chairman shall also have a casting vote.

 

7.     AMENDMENTS TO THE CONSTITUTION

The Constitution may only be amended at an Annual General meeting, or at a Special General Meeting called for that purpose. Not less than twenty-one days’ notice, detailing the proposed amendments to the Constitution and the reasons for them, shall be given to members. A resolution proposing any amendment to the Constitution may only be passed by a majority of two-thirds of the members present and voting at the relevant general meeting.